Post-lockdown Management Procedure

Abbreviations And Definitions

Covid-19	Novel Corona Virus
MC	Main Contractor
DSTI	Daily Safe Task Instruction
BCP	Business Continuity Plan
PPE	Personal Protective Equipment

Introduction

Coronaviruses are a large family of viruses that cause illness ranging from the common cold to more severe diseases such as Middle East Respiratory Syndrome and Severe Acute Respiratory Syndrome. A novel coronavirus is a new strain that has not been previously identified in humans. This procedure sets out controls to be implemented on sites and must be communicated to all staff and sub-contractors.

Governments have introduced various stringent measures to manage this virus, and employees must comply with these regulations at all times. This procedure has been developed to give clear guidance on consistent measures to ensure that Franki and its employees comply and safeguard themselves from infection.

Basic procedures & Start up after closure / lockdown

To prevent the possible spreading of the COVID-19 virus from construction sites to neighbouring properties, under no circumstances may any employee on the construction site have any contact with any of the neighbours.
If it is suspected that an employee might have the virus, no employee may be allowed to leave the premises until the hotline number has been contacted and the correct procedures are followed. The employee with suspected symptoms will be kept in isolation in an office, until correct procedures are allowed.
Management must ensure that there is always soap, water and hand sanitizer available for all employees on site / at offices so that they can regularly and thoroughly wash their hands. Hand sanitizer should be available at the entrance areas to ensure that employees accessing the premises have immediate means of sanitation available upon entering the premises.
Hand sanitizers should also be available at designated areas for visitors to use.
Employees must be questioned about their general state of health at the morning DSTI. The HSE Officer or company representative must record any deviations and visitors must complete the visitors questionnaire. A revised DSTI template is attached as annexure to this
The HSE Officer or Franki representative must display relevant signage at the eating areas and changing facilities on site promoting hand hygiene.
The procedure of correctly washing your hands should be displayed at the hand wash stations throughout the site and at offices.
Educate employees and raise awareness of the COVID-19 virus, the symptoms, measures that can be followed to minimize the spread of the disease and the procedure to follow when suspecting that someone might have the disease. Sample posters attached.
Include all relevant information with regards to the COVID-19 virus in the site induction and display on notice boards.

If someone shown symptoms / becomes ill

Should an employee develop high fever or have persistent cough, they should:

Inform their Supervisor / Foreman immediately
Either go to isolated office if at work / return home immediately or contact Manager if expat or away from home
Avoid touching anything / anyone
Contact local number / medical facility and self-isolate until medical care can be reached

Self-isolation

Any employee who suspects that they might be sick or came into contact with someone with known symptoms, should self-isolate for at least 14 days, and not come to work. A medical certificate must be obtained prior to returning to work.

Specific requirements at offices, yards and workshops

All offices must comply with the following requirements:

Hand sanitizer available for all employees and visitors, specifically at reception and security stations.
Relevant material displayed on all notice boards
Adequate distance (1,5m) to be kept between employees, including at meetings.
No stationery and tools to be shared.
No cutlery and crockery to be shared. Employees should make teas and coffees themselves.
Cleaners to wear masks and gloves when sanitizing and cleaning offices, including emptying of bins.
Single use / disposable gloves and masks must be disposed of after use, in a responsible manner.
All offices light switches, cupboard handles, etc. to be sanitized daily.
All employees to be temperature screened in the morning and any employee with symptoms to be isolated as described above, and procedure followed. This area must be deep cleaned following an an event.
Receptionists and security will keep a detailed register of visitors / entries through gate, with phone numbers, in order to track contacts, should an incident occur.
Receptionist / employees receiving parcels from courier, must ensure that they sanitize hands immediately after taking receipt.

Temperature screening

All employees must be temperature screened at least daily, in the morning, by someone trained to do so. It is preferable to also monitor employees during the day and at the end of a shift, where possible. The thermometers used will be non-contact type and must be cleaned according to manufacturer specification daily. Any employee with excessively high fever, must be isolated immediately and procedure followed. The following guidance is provided for employees tasked to take temperature readings:

Follow the manufacturer’s recommendations on how to use the thermometer.
Physical contact is not required using this type of thermometer. If physical contact is made between the employee and the thermometer, it must be thoroughly disinfected before the next use.
Thermometers shall be cleaned before and after use.
Personnel who take another employee’s temperature should stand at arm’s length away from the employee and out of the employee’s line of breathing.
An employee shall have their temperature taken in the most private way possible at the work setting. An employee’s temperature reading must not be shared.
As available, safety eyewear, surgical gloves, and a facemask shall be worn by employees taking temperatures.
If an employee’s temperature reading indicates a fever the employee shall be isolated immediately and then sent home to consult a healthcare professional; the privacy of the individual must be protected but the direct supervisor shall be notified immediately.
Readings will be recorded

Access Control & Security involvement

Employees must enter site only through approved pedestrian entrance.
Daily register must be kept of attendance including for visitors and deliveries.
Designated personnel / safety supervisor will check the employees for the following:
Temperature screen to be done and recorded.
A visitors questionnaire is attached in annexure to this procedure and can be used for any visitor to site or office.
Visual health check for signs of possible illnesses (example running nose, cough etc.) Ask basic health questions like:
Do you have a sore throat?
Are you ill, or any family members ill?
Have you travelled abroad in the past 14 days?
Have you been in contact with anyone who has a confirmed case of COVID 19?
Proceed to hand wash station and wash your hands / hand sanitizer station
Proceed to your respective site supervisor or site establishment area / office
Where staff shortages don’t allow for HSE officer, security guards should be asked to assist. They should be trained accordingly. Where security receives visitors, they must wear masks and sanitize hands before and after being in contact with

Designated areas on site

A temporary area for toolbox talks will be designated and must allow for employees to stand 1,5m apart. This should preferably be done outdoors.
Areas to be left clean after toolbox talk
Designated areas to be clearly marked and communicated to ensure that employees know where to go for the toolbox talks

Eating facilities

Designated temporary eating areas on site must be made available to prevent close grouping of employees.
Groups of employees for the eating areas to be divided amongst the designated areas and limited to maximum 20 people.
Employees must maintain a minimum of 1,5 metre distance between each other.
All waste to be placed in waste bins provided.
Floor areas to be cleaned immediately after group of employees have left the eating area, and on an ongoing frequent basis.
No work in designated areas to be allowed whilst in use as an eating area or break facility.
No storage or stacking of materials in the designated eating areas.
Adequate waste bins to be provided in areas.
Areas to be left clean after meal times.
Hand wash stations/sanitizers to be located close to the eating areas to allow employees to clean their hands before entering and exiting the eating area.

Meetings

All meetings to be allocated to large boardrooms and to be well ventilated.
Alternatively, meeting should be held outdoors.
Employees must maintain a minimum of 1,5 metre distance between each other.
No eating or drinking should be allowed during meeting times.
Hand sanitizers to be available at the boardroom / meeting for the use of employees.
Keep all meetings as short as reasonably practicable, rather resolve issues directly on site than in the boardroom.
Boardrooms to be cleaned before and after each meeting to ensure that the rooms are sanitized.
No sharing of equipment (phones / laptops / tablets) should be allowed.
Attendance at Toolbox talks and other meetings must be recorded by one person only, to avoid multiple employees touching paper / pens.

Employee transport

Employees making use of public transport, must use cloth type face masks and sanitize hands before and after making use of transport.
Employees travelling in company provided transport, will be temperature screened prior to entering vehicle. All employees will wear masks whilst in transit.
Company vehicles will be cleaned before and after transport with an approved sanitizer. Load bins will be pressure cleaned daily with soap and water.
Other employees should travel to work in their own vehicles and travel alone where possible.
Good ventilation and facing away from each other, where possible, may help reduce the risk of transmission.

Housekeeping & PPE

Prevent as far as reasonably practicable, large grouping of employees on site.
Allocate working areas in such a manner that employees have at least 1,5 meter free working space, where possible.
Keep the site clean on a daily / regular basis. Removal of waste and debris must be done as a matter of priority.
Keep work surfaces clean at all times.
Chemical toilets must be cleaned daily and serviced at normal intervals. Hand wash facilities or sanitizer must be available.
Keep all tools such as hand tools / portable electric tools clean and allocate tools as far as reasonably practicable to an employee to prevent the sharing of equippment.
Where equipment must be shared clean the equipment before exchanging.
All employees will be issued with required PPE, and Foremen must ensure strict control over issue and maintenance of such PPE, as items e.g. masks, could be in short supply.

Specific PPE requirements

Respirators e.g. FFP1,2 and FFP3 / similar, will be reserved for specific tasks on-site e.g. working in dusty environment. All employees will be issued with a re-usable cloth type face mask, for normal use / travel, etc. Employees performing work in dusty environments e.g. loading cement, must still wear the correct specification respirator and not a washable cloth face mask.

Any damaged/lost items / additional PPE for personal use must be provided by the employee / will be charged for.

The use and cleaning of re-usable face masks, as well as the fitment thereof, is described in annexure, below. Employees are responsible for cleaning their own face masks.

Health and Safety Management Information and notices

Franki Africa will provide areas at designated meeting areas, on each site and at offices, yards and workshops where notices can be effectively displayed. The following information / documents, as a minimum, must be posted or displayed:

The DSTI(s) for the day;
Covid-19 posters and hand wash instructions
The most recent Toolbox Talk;
The most recent group Incident Alert;
Where applicable, all required permits and permissions to perform certain tasks;
Emergency procedures; and
The appointed Foreman’s and emergency contact details.

Work planning to avoid close contact

Wherever possible, employees should keep a minimum distance of 1,5m apart. Where this is not possible, the hierarchy of controls should be applied and consideration given to the risk involved in the specific activity:

Eliminate	Is the task really required? Can we do without?
Reduce	If not, reduce the exposure, less employees per task or reduce daily frequency
Isolate	Keep teams together and try not to move employees from one site to another; keep contractors apart where possible
Control	Where close contact is unavoidable, try to keep the task to a minimum exposure of 15 min at a time; Consider increased authorisation procedure / permit system; provide additional supervision
PPE	Use all required PPE

Training & Incident reporting

Franki Africa will ensure that all employees (including sub-contractor employees) are trained and competent, and they understand the risks and controls associated with the work that they perform, including risks related to Covid-19. All incidents including that of covid-19 will be reported through the normal channels / protocols. This includes an immediate telephonic report to the BU HSEQ Manager.

Discipline

All employees must comply with this procedure. It is for your own safety and that of others. Failing to comply with said procedure, will lead to serious disciplinary action / dismissal.

Records and data must be reviewed, at least monthly, and communicated to all employees on-site and in offices.